Privacy statement
Last updated: August 2, 2026
1. Introduction
Omcircle (“we”, “us”) attaches great importance to protecting your personal data. This statement explains which data we collect, why we collect it and how we handle it. We process personal data in accordance with the General Data Protection Regulation (GDPR).
2. The contact form
When you send a message through our contact form, we process:
- First and last name
- Email address
- Company name
- The content of your message
We may also collect limited, anonymised technical data (such as browser type) to keep the website working properly.
3. The AI opportunity scan
If you request an AI opportunity scan, we process your name, your email address, the website you enter and the optional note you type in yourself. When you confirm, we also record the time and your IP address as evidence that you gave consent.
Legal basis. For sending you the scan, that basis is your consent (article 6(1)(a) GDPR). You give that consent by clicking the confirmation link in the email. If you do not, nothing happens: we do not read your site, we do not send a scan, and we delete your request within 24 hours.
For reading the website you entered, we rely on our legitimate interest (article 6(1)(f) GDPR). Because we require your email address to be on the same domain as the site you have scanned, it is always a site you are connected to yourself.
What we read. Only publicly accessible pages of the website you entered, up to a maximum of twelve pages per scan. What we take from them is the structure of the site: which tools are running, which forms are present, which pages exist and which are missing.
What we do not do. We do not log in anywhere and we do not look at anything that is not publicly on the site. We do not search social media. We do not process names or other details of your staff, even if they appear on the site.
The retrieved text. We keep it for at most 30 days, purely so we can check whether our analysis is correct. After that the system deletes it automatically. The analysis itself works on characteristics we derive from the pages (which tools are running, how many fields a form has), not on the page text itself.
Withdrawing consent. You can withdraw your consent at any time by getting in touch. We will delete your data straight away.
4. Why we process this data
- To answer your request and get in touch with you
- To run and send the opportunity scan you requested
- To improve our services and website
- To comply with legal obligations
5. How long we keep your data
| Data | Retention |
|---|---|
| A scan request you do not confirm | 24 hours, then deleted automatically |
| The text we retrieve from your website | 30 days, then deleted automatically |
| The scan we send you | 12 months, so we can look it up if you get in touch about it |
| Your name, email address, domain, note and consent record | 12 months |
| Messages through the contact form | As long as needed to handle your question |
6. Sharing with third parties
We never sell your data. To deliver the service we use a number of parties, each of which may only process what its own part requires:
| Party | For what | Location |
|---|---|---|
| Formspree | Processing the contact form | United States |
| Resend | Sending the confirmation email and the scan | United States |
| Firecrawl | Retrieving the public pages of the site you entered | United States |
| OpenAI | Analysing the characteristics read from the site | United States |
| Supabase | Storing your request, your consent and the scan | European Union |
| Railway | Running the scan | European Union |
We conclude a data processing agreement with all of these parties. For parties outside the European Union we use the standard contractual clauses of the European Commission. With OpenAI we have switched data retention off and training off.
7. Security
We take appropriate technical and organisational measures to protect your data against loss or unlawful processing.
8. Your rights
You have the right to access, correct or delete your data. You can also object to the processing and withdraw your consent. Get in touch with us to do so.
9. Contact
Questions about this statement or about your data? Get in touch through the contact form on our website.
10. Data controller
Omcircle
Gentiaanstraat 23
9731 BN Groningen
Netherlands
Chamber of Commerce: 91549264
VAT ID: NL004899208B06
This is a translation of the Dutch original. In case of any discrepancy, the Dutch version prevails.